Volunteer Job Descriptions
Updated 8/20/2025
All positions require internet access and email.
Time commitments are for the person in charge, not assistants.
If interested in helping, click on and fill out the following form:
Board of Directors (BofD)
- Elected by membership for a two year term.
- Manage the affairs of the organization.
- Select officers annually, and fill vacancies as needed.
- Attend quarterly BofD meetings, either in person, via Internet video, or by phone.
- Time commitment: 2 hours per quarterly board meeting, plus preparation time.
President
- Assemble agenda for quarterly BofD meeting.
- Preside over quarterly board of directors meeting.
- Final decision-making authority on organizational issues (in close coordination with BofD).
- Write annual president’s message in The BN Expediter.
- Attend quarterly BofD meetings, either in person, via Internet video, or by phone.
- Time commitment: a couple hours a month, but varies.
Vice President
- Assist the president as needed.
- Take over president’s role in the president’s absence.
- Attend quarterly BofD meetings, either in person, via Internet video, or by phone.
- Time commitment: a couple of hours a month, as needed.
Secretary
- Record the minutes of the meetings of the members and of the board of directors.
- Store official documents of the corporation, and make electronic copies of them available as needed.
- Attend quarterly BofD meetings, either in person or via Internet video
- Time commitment: a few hours every quarter to record and distribute meeting minutes.
Treasurer
- Maintain the organization’s bank accounts and other financial accounts (PayPal, etc.), deposit funds coming into the organization, pay the bills on a timely basis and maintain records of expenditures.
- Maintain a liaison with the manager of the company store regarding the income and expenses of the store.
- Maintain a liaison with the membership secretary with respect to membership dues payments.
- Propose an annual budget to the BofD and provide timely reports on the organization’s income and expenses throughout the year.
- Make appropriate annual filings with the IRS.
- Attend quarterly BofD meetings, either in person, via Internet video, or by phone.
- Time commitment: 1-2 hours/week
Editor of The BN Expediter
- Oversee the production of 4 issues of The BN Expediter each year.
- Solicit articles, photos and other materials for publication.
- Work with authors to produce high quality articles.
- Plan and arrange each issue.
- Use a desktop publishing system (currently QuarkXPress) to produce a PDF of each issue.
- Work with the printer to print and mail each issue.
- Time commitment: a few hours a week, plus up to 100 hours quarterly to lay out each issue.
Membership Secretary
- Receive membership dues.
- Forward membership payment checks to the treasurer .
- Update treasurer monthly on status of membership payments.
- Update board of directors with membership data.
- Send renewal reminders to members whose membership is expiring.
- Send mailing lists to printer for each issue of The BN Expediter.
- Time commitment: On average, less than an hour per week, except for November and December, when most renewal notices are sent out and renewals are received.
Company Store Manager
- Process and record all company store sales.
- Package and ship company store orders.
- Maintain and store company store inventory.
- Prepare quarterly reports detailing inventory, sales, etc.
- Coordinate financial matters with treasurer (deposit checks received; submit expense reimbursements).
- Maintain order forms and coordinate uploading/replacement of order forms with webmaster.
- Time commitment: average of 30 minutes per week, but varies seasonally with orders.
Webmaster
- Oversee the organization, content and evolution of the website.
- Ensures website is up-to-date and accurate.
- Work with contracted system administrator to maintain and update website.
- Time commitment: 10 hours per month (varies).
Social Media Manager
- Update social media platform(s) as necessary with organizational highlights, announcements, changes and events. Updates must be crafted for both the public and organizational members.
- Monitor social medial platform(s) for incoming inquiries. Research and coordinate/provide responses as necessary.
- Manage FOBNR social medial accounts, profiles, and settings to ensure “public facing” appropriate content and service provider policy compliance.
- Time commitment: 1.5 hours per month.
Web Site Contact
- Welcome new members by sending a letter and gift of a FOBNR pen.
- Answer questions about FOBNR membership and publications. Problem-solve any difficulties.
- Research and write occasional short articles for the “Contact Corner” feature of The BN Expediter based on questions received.
- Attend BofD meetings as needed as a consultant with non-voting status.
- Participate in FOBNR email discussion group as needed.
- Maintain the FOBNR PO Box.
- Send “Thank You” letters acknowledging donations to FOBNR.
- Time commitment-varies: Prepare the welcome materials for a new member- a few minutes; Short, easy questions- a few minutes or hours. Add more time if a Contact Corner article is written; Researching and writing a longer article may take many hours over several weeks or months-depends on the nature of the question and resources available.
Archives Coordinator
Calendar Coordinator